Live in V1.5
For property managers · Invited collaborator role

Your name is on
every repair.
The record should
be too.

A landlord can invite you to their IssueLedger account by email, under their plan. Every event you log is stamped as yours, not theirs. One shared record, no loose ends when someone leaves.

See the landlord view →Sample export
● 01

Invited by the landlord

The landlord invites their property manager, co-owner, or any trusted collaborator by email. You sign in with that email; their account covers your access, with no separate plan or billing.

● 02

Events stamped as theirs

Notes, vendor visits, and decisions show the collaborator's name — distinct from the owner's entries. The record shows exactly who logged what and when.

● 03

Revoke any time

The landlord controls who has access. Remove a collaborator when a management arrangement ends — their prior entries stay on the record, attributed to them.

§ 01 · The problem

You inherit the unit.
You inherit the gaps.

r/propertymanagement

“I inherited a unit with zero move-in documentation. Two months later the tenant says the bathroom tile was cracked when they moved in. I have nothing.”

— composite of complaints from r/propertymanagement
BiggerPockets

“The previous PM told the owner ‘everything looked great.’ We get there and there are holes in doors and stains in the carpet. Now it's our problem to sort out.”

— composite of BiggerPockets handoff threads
Industry research

“30% of rental disputes are over security deposits — most of which come down to whether anyone documented condition before and after the tenancy.”

— AllPropertyManagement.com, security deposit research

IssueLedger makes the record clearly attributable.

Every note, vendor visit, and access attempt in the maintenance record is stamped with name. When a dispute surfaces, the record shows exactly who did what and when — whether that was the landlord, a property manager, or a co-owner who helped handle it.

§ 02 · How it works

Invited in. Ready to contribute.
No loose ends when you leave.

01
Step one

Landlord invites you.

The landlord adds you as a collaborator on the property — a property manager, co-owner, spouse, or any trusted person. You accept via a link in your email. Covered by the landlord's account, no separate billing.

issueledger.app/invites/…
You've been invited
Cornelia Flats · Units 1F, 2A, 3C
Invited by
M. Reyes · Owner
Your role
Property Manager · Collaborator
Access
Issue access · add events & photos · view & approve tenant submissions
Cornelia Flats · 1F
New event
Logged by
A. Chen · Collaborator
Event type
Vendor scheduled ▾
Note
Northside HVAC assigned for Thu 1–3 PM. Tenant prefers notice before entry — confirmed via text.
📷 Photo
📎 Invoice
Stamped: A. Chen · Collaborator · 2:14 PM
● Collaborator note
A. Chen
Property Manager
02
Step two

Log events as yourself.

Notes, vendor visits, access attempts, and repair request follow-up log under your name. Not the landlord's. Yours. Works the same whether you're a professional property manager or a spouse handling the day-to-day — the record shows who made every call.

§ 03 · The record

Who logged it.
What they did.
Signed.

Tenant reports, property manager notes, repair findings — all in one chronology. Each entry shows who added it. Owners and collaborators each see the full picture; tenants see only events relevant to their tenancy.

Cornelia Flats — Unit 1F · HVAC / Cooling
Maintenance record · 5 events

HVAC — AC not cooling

Opened Jul 14, 2026 · managed by A. Chen
● Resolved
Tenant ReportJordan Blake
“AC has been running all day but the apartment is 81°. Thermostat photo attached. Available after 5 PM.”
📎 1 photo · IMG-7401.heic
Jul 14
8:47 PM
Collaborator NoteA. Chen · Property Manager
Northside HVAC assigned for Jul 15, 1–3 PM. Tenant notified via text. Tenant access preference: notice required before entry — confirmed.
Jul 14
8:56 PM
Access AttemptA. Chen · Property Manager
Tenant unavailable. Technician unable to access building. Rescheduled for Jul 16, 10 AM.
Jul 15
1:18 PM
Collaborator EntryA. Chen · Property Manager
Tech found coil partially frozen — restricted airflow. Filter replaced, return area cleared. Supply air 55°F after service. Invoice filed.
📎 3 photos · invoice-7742.pdf · $285
Jul 16
10:18 AM
Collaborator DecisionA. Chen · Property Manager
Issue resolved. Invoice filed. Filter schedule recommended every 60 days — noted for next inspection.
Jul 16
11:02 AM
● Collaborator-stamped
Three of five entries are clearly stamped as the collaborator's work — not the landlord's.
View example report →
§ 04 · When the arrangement ends

Your work stays
on record.

When a landlord removes a collaborator, their access ends — but their entries don't disappear. Read-only access and extended retention after removal are on the roadmap. For now, export a PDF copy before access is revoked if you want your own record.

While active
Collaborator access
  • ·  Create issues, log events, photos, vendor visits
  • ·  Approve or reject tenant photo submissions
  • ·  Export PDF or generate a read-only share link
  • ·  See the full issue chronology
After removal
Access is revoked
  • ·  Landlord removes access at any time
  • ·  Your stamped entries remain on the owner's record
  • ·  Export your PDF copy before access ends
  • ·  Extended read-only window planned for a future release
On the record always
Attribution stays
  • ·  Your entries stay attributed to you on the landlord's record
  • ·  Not erased when access ends
  • ·  Not reassigned to the owner
§ 05 · Why it matters

Accountability
both ways.

01

Prove what you did

If a dispute surfaces after an arrangement ends — with a landlord, a tenant, or a co-owner — the timestamped record shows exactly which events you logged and when.

02

Works for anyone you trust

Professional property manager, spouse or partner helping run the portfolio, a sibling co-owner, a maintenance coordinator — the same invited collaborator role covers all of them.

03

Hand off cleanly

The record stays with the unit. A collaborator's entries stay attributed to them — not erased when they're removed, not reassigned to the landlord.

§ 06 · Collaborator pricing

Included when
the landlord pays.

Simple: if the landlord pays for IssueLedger, invited collaborator access — property managers, co-owners, spouses, or anyone else — is included in their plan. No extra seats, no extra billing.

Live now · included in landlord plan

With a landlord

No extra cost
$0/ month for you
The landlord's plan covers all invited collaborators on their account.
You get
  • ✓  Full read and write access to issues (no delete)
  • ✓  Create issues, log events, photos, vendor visits
  • ✓  Approve or reject tenant photo submissions
  • ✓  Export PDF or generate a read-only share link
  • ✓  Events stamped with your name
Copy message for your landlord

“I manage your units and want to use IssueLedger's collaborator invite — maintenance, vendor visits, and unit condition in one timestamped PDF-ready record. The invited role is included when the landlord pays, and access is live now: issueledger.app/for-property-managers”

● Copied
📋 Copy message for landlord →
Future scope

Without a landlord

Not live
TBD
Solo property-manager accounts are parked until after V1.5 landlord validation.
Includes
  • ✓  Storage allowance to be determined
  • ✓  Authenticated login
  • ✓  Unlimited issues, events & photos
  • ✓  PDF export + read-only share link
  • ✓  Tamper-evident photo storage
Coming soon
When solo is right for you
  • ·  Your client landlord doesn't use IssueLedger — you want your own clean record anyway.
  • ·  You're managing an informal arrangement and want documentation that's yours, not shared.
  • ·  You need a timestamped, exportable record you can produce if a dispute surfaces later.

Invited collaborator access is live · solo property-manager accounts are coming

Your name on the work.
Your record too.

Property manager, co-owner, spouse, or partner — if you're helping run a property, you can be invited as a collaborator today.

For landlords →For tenants